Setting-up Process for the Management of High-rise Condominiums: A Case Study of 5 Developers

Abstract

This article reports the results of a study on the process for preparing to manage high-rise residential condominiums of 5 real estate development companies. The purpose of this study is to study the process of preparing for the opening of a high-rise residential condominium building, which is carried out during the period after the completion of the construction process until before the ownership of the first condominium unit is transferred and allowed for occupancy by the condominium project developer. Preparatory work for opening the building for customers to stay in the residential condominium project developer, by conducting an empirical study through the project survey, executive worker interview, and those involved in the building management preparation process of 5 studied projects, then conduct data analysis by using Tools of Process Flow Diagrams, Gantt Charts, Data Analysis Diagrams. Finally, summarize and discuss the results of the study. The results of this study will help those working in physical resource management able to know the work process for use in planning and managing the opening of a residential condominium.

The results of the study indicate that preparations will be made before opening the building and transferring ownership of the first condominium unit of the project. The operation is divided into 3 steps as follows:

Step 1. Project Information Preparation: approximately 2-3 months before the transfer of ownership of the first unit. There is a Kick-Off Post Construction Meeting to inform the plan, transfer schedule, and goals, to be used in planning work to prepare for transfer and occupancy.

Step 2. Project Planning & Management: approximately 2 months before the transfer of ownership of the first unit, with the activities that must be carried out as follows; 1) Surveying the project 2) Bidding for building management 3) Recruiting building staff 4) Recruiting maid and security guard companies 5) Preparation of building management plan.

Step 3. Building Operations: approximately 1 month before the transfer of ownership of the first unit, the activities that must be carried out as follows: 1) the building management department begins work, 2) the maid company and security guard company begin work, 3) prepare for building management, 4) prepare for engineering system work, 5) prepare office equipment and supplies, 6) prepare a plan for accepting work and receiving common areas, 7) prepare documents for registering a condominium juristic person, 8) prepare the occupancy regulations and 9) prepare the transfer boxes.

The results of the study reveal problems and obstacles occurred as follows: 1) arrangement of personnel, 2) problems from construction work that is not completed, 3) the facility is not ready for actual use, 4) the moving-in schedule has been changed, or opening the building for occupancy before the building is completed and 5) sanitary works and main systems are not ready for use.